Administrative Specialist
Job SummaryThis position is responsible for providing direct support to the Fresh Dough Facility Manufacturing management team in all aspects of office administration.
Specific responsibilities include daily production planning, human resource administration, accounts payable, invoicing, payroll administration, inventory, and customer service.
This position requires the ability to handle information and documents in a professional and confidential manner.
This position reports directly to the FDF manager.
Work hours:
Saturday- Wednesday 4am-12:
30pmThursday and Friday are days off.
Competitive pay - $20/hr.
Qualifications and ExperienceDaily maintenance and operation of the Oracle Process Manufacturing systemVerify caf orders, make adjustments, and generate paperwork for Production and DistributionReceive, confirm and ensure timely credits for add-on ordersWeekly Processing of hourly payroll for facility and maintenance of accurate payroll recordsEnter all food and paper receiving, confirm pricing and enter into system for inventory reconciliationMaintain OSHA logs and post injuries in compliance with OSHA regulationsControl purchasing POs and check invoices for accuracyWork with Accounts Payable to set up new vendor; complete required documents to open credit.
Order and maintain adequate office supplies for facilitySet up and maintain personnel files on all hourly associates and assist FDF manager with new hire paperwork, associate orientation, WOTC and conduct hourly candidate telephone screening and reference checks, when needed.
Monitor and check I-9 monthly to ensure compliance.
Ensure all terminated associates are paid, conduct exit interviews and work with HR/Payroll to obtain proper termination documentation.
Responsible for receptionist duties, including customer service for all incoming calls from outside customers, vendors and Support Center personnel.
Support FDF engagement programs (Diversity Week, potlucks, picnics, etc.
)Perform all other duties as assigned.
We Offer:
Competitive Pay o Competitive Health & Welfare Benefits o Company-Matched 401(k) Savings Plan o Paid Vacation o Paid Holidays o and more!Essential Physical RequirementsThe following physical requirements must be performed with or without reasonable accommodation.
The work environment requires tolerance to variations in temperature, wet conditions in dishwashing area, exposure to food products, and manufacturing equipment that includes a variety of controls and mechanisms.
Ability to manipulate equipment utilizing manual dexterityAbility to stand, walk, squat, and sit for long periods of timeAbility to understand written and verbal instructionsAbility to perform repetitive motion movements with upper extremitiesEqual Opportunity Employer and Affirmative-Action EmployerAdditional Description :
Salary:
$20.
00 per hour.
Estimated Salary: $20 to $28 per hour based on qualifications.
Specific responsibilities include daily production planning, human resource administration, accounts payable, invoicing, payroll administration, inventory, and customer service.
This position requires the ability to handle information and documents in a professional and confidential manner.
This position reports directly to the FDF manager.
Work hours:
Saturday- Wednesday 4am-12:
30pmThursday and Friday are days off.
Competitive pay - $20/hr.
Qualifications and ExperienceDaily maintenance and operation of the Oracle Process Manufacturing systemVerify caf orders, make adjustments, and generate paperwork for Production and DistributionReceive, confirm and ensure timely credits for add-on ordersWeekly Processing of hourly payroll for facility and maintenance of accurate payroll recordsEnter all food and paper receiving, confirm pricing and enter into system for inventory reconciliationMaintain OSHA logs and post injuries in compliance with OSHA regulationsControl purchasing POs and check invoices for accuracyWork with Accounts Payable to set up new vendor; complete required documents to open credit.
Order and maintain adequate office supplies for facilitySet up and maintain personnel files on all hourly associates and assist FDF manager with new hire paperwork, associate orientation, WOTC and conduct hourly candidate telephone screening and reference checks, when needed.
Monitor and check I-9 monthly to ensure compliance.
Ensure all terminated associates are paid, conduct exit interviews and work with HR/Payroll to obtain proper termination documentation.
Responsible for receptionist duties, including customer service for all incoming calls from outside customers, vendors and Support Center personnel.
Support FDF engagement programs (Diversity Week, potlucks, picnics, etc.
)Perform all other duties as assigned.
We Offer:
Competitive Pay o Competitive Health & Welfare Benefits o Company-Matched 401(k) Savings Plan o Paid Vacation o Paid Holidays o and more!Essential Physical RequirementsThe following physical requirements must be performed with or without reasonable accommodation.
The work environment requires tolerance to variations in temperature, wet conditions in dishwashing area, exposure to food products, and manufacturing equipment that includes a variety of controls and mechanisms.
Ability to manipulate equipment utilizing manual dexterityAbility to stand, walk, squat, and sit for long periods of timeAbility to understand written and verbal instructionsAbility to perform repetitive motion movements with upper extremitiesEqual Opportunity Employer and Affirmative-Action EmployerAdditional Description :
Salary:
$20.
00 per hour.
Estimated Salary: $20 to $28 per hour based on qualifications.
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